Guest Post: Learn How to Source the Best Event Staff


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Organizing an event – be it a large scale or a small event – is a herculean task. It is not the job of a single person. You need to whip up a dedicated team of people in order to have a successful conference.

The planning for a conference can start anywhere from 6 months to 1 year before the actual event. Different teams are needed to plan a successful conference such as planning team, administration team, marketing team, sponsorship team, volunteers, etc. These multiple aspects require expertise. Hence you need to surround yourself with a good team to go ahead with all the tasks involved in designing a great conference.

You may have time and the required budget, but if you do not have a good team, any amount of money is not going to make the event a success. Choosing your team carefully is extremely important. Having driven team players with enthusiasm and organizing skills can help you in your endeavor.

A conference embeds within itself several facets of responsibilities starting from a simple task such as greeting a guest, to things like deciding on a compelling agenda, recruiting and liaising with speakers, managing sponsors, finance, registration, communication, catering, accommodation, networking, etc. Each team of people will be assuming different responsibilities.

Whether it is a conference, a festival, or any other event, sourcing the best staff is one of the keys to successful completion of the event.

To know all about hiring the best staff, uTRAC  have created a detailed infographic that will give you a good insight on things you need to do before recruiting, while recruiting, how to be the best at recruiting, the different job types, scheduling, and what are the things to consider post-event. All these details are summed up in a beautiful, easy-to-understand infographic that can come in handy for anyone in event management.

Author: Adam Chapman

EventsAir has been at the forefront of Event Technology and Innovation for over 30 years, continually pushing the boundaries of what an event management platform can do. Built by event planners for event planners, EventsAir is a secure, scalable, cloud-based solution that can manage everything from in-person, virtual to hybrid conferences, meetings and events in a single online platform – anywhere, anytime and on any device. In use in over 50 countries by multi-national corporations, professional conference organizers, government departments and tertiary education institutions, EventsAir is also used in global congresses such as G20, APEC, CHOGM and ASEAN, as well as sporting events like The Olympic Games, World Rugby, Commonwealth Games and Pan Am Games. EventsAir is trusted by event professionals around the globe. For further information, visit

Event Planning & Management