Travel and Accommodation Management Software
Smooth event travel and accommodation
EventsAir gives you full control over travel and accommodation planning. Manage room blocks, assign group bookings, track check-in times and transfer details, and streamline hotel coordination, all from one platform.
POWERING 400,000+ EVENTS WORLDWIDE
Room block management built for planners
Easily manage hotel inventory across multiple properties, including sub-blocks for staff, VIPs, and group contacts.
Track allocations, release unbooked rooms automatically, and give hotel partners access to their own booking portals. Whether it’s a single hotel or a city-wide room block, you’ll have full visibility and control.
Complete event travel logistics and coordination
Track attendee flights, manage airport transfers, and coordinate group or individual travel with ease. Create travel sectors, assign types, and manage inventory, all from a centralized system designed for both flexibility and scale.
And, with multi-currency support and real-time updates, you can confidently handle global logistics.
Delegate more with self-serve portals
Empower hotels and group coordinators to manage their own blocks, assign rooms, and track availability using self-service portals.
You can also automate arrival and departure reports, send real-time updates, and keep every stakeholder aligned, without the email chains or manual spreadsheets.
Real-time room availability
See live room availability across all partner hotels and share instant updates with group coordinators.
Dedicated group accommodation portal
Let group coordinators manage sub-blocks, assign rooms, and track availability, all in a dedicated, user-friendly portal.
Handle hotel payments securely
Collect and store credit card deposits for hotel bookings in a secure vault, with restricted access and PCI-compliant processing.
Automated room release
Set automated room release rules that match your hotel contracts and free up unbooked inventory right on schedule.
Flight and transfer tracking
Access detailed logs of changes made to each record, keeping your team informed and accountable.
Reusable hotel libraries
Save time by building libraries of hotel properties, sub-block settings, and rates you can quickly apply across future events.
"It's not just one tool, it's the entire ecosystem. Flights, accommodation, accounting, apps, portals… they all talk to each other. That's what makes the difference for us."
Built for travel and accommodation logistics
From complex hotel allocations to global group travel, EventsAir gives you the control, visibility, and automation to plan with confidence. And because your travel and accommodation tools are fully connected to your attendee data, you’ll always know who’s booked what, when, and where.
Event management tools for every event, big or small.
Travel and accommodation management is just the start. See what else you can achieve with EventsAir.
Your travel and accommodation management FAQs
You can track inbound and outbound flights, assign transfer types, and coordinate group or individual travel plans. All travel data is connected to attendee records, helping you streamline logistics and reporting.
EventsAir uses a secure credit card vault to manage deposit payments on behalf of hotels. Only authorized users can access this vault, and the system is fully PCI-compliant to protect attendee payment data.
EventsAir lets you manage hotel inventory across one or many properties, including sub-blocks for staff, VIPs, or group bookings. You can track allocations, automate release schedules, and even allow hotels or coordinators to manage blocks through dedicated portals.
EventsAir centralizes all travel and accommodation logistics into one connected system alongside your events. You can manage hotel blocks, flight details, transfers, payments, and group bookings, all fully integrated with attendee records for real-time visibility and simplified coordination.
Absolutely. With hotel libraries and reusable configuration settings in EventsAir, you can quickly replicate travel and accommodation setups across similar events — saving time and maintaining consistency.
Yes. EventsAir includes a Group Accommodation Portal where coordinators can assign rooms, track availability, and upload group lists — reducing manual back-and-forth for your team.
Ready to transform event chaos into clarity?
With EventsAir, you’ll move from chasing logistics to creating unforgettable moments. Plan faster, act with confidence, and deliver exceptional events. Discover what’s possible with a personalized demo today.