We Look At 10 Best Mobile Event Apps For Conferences

Are you looking for the best mobile event apps for conferences?

Event organizers need tools that simplify event management, improve attendee engagement, and drive success. But with so many apps available, choosing the right one can be overwhelming.

The right mobile event app can transform your conference experience, making everything from registration to post-event feedback easier. Not all apps provide the same level of functionality, and choosing the wrong one can create unnecessary challenges.

In this EventsAir guide, we’ll highlight the top mobile event apps like EventsAir, Cvent, and Bizzabo, their key features, pros and cons, and how EventsAir’s app stands out in the event tech space.

What are mobile event apps?

Mobile event apps are software tools designed to simplify event management and enhance attendee engagement. They provide features like registration, event agendas, networking, and real-time updates, all accessible from attendees’ smartphones.

These apps can improve event logistics, simplify communication, and increase attendee satisfaction. They are essential for conferences, offering seamless experiences before, during, and after the event.

Why are mobile event apps important for conferences?

Conferences can be chaotic for organizers and attendees alike. With different sessions, different speakers, and sometimes different locations, managing it all can be hectic for organizers, while attendees may find it challenging to navigate their way through and get the best out of conferences. That’s where apps come in. Mobile event apps offer numerous benefits to organizers and attendees, including:

• Easy event management: Streamlines registration, ticketing, and check-in processes, reducing the time spent on manual tasks.
  
• Crystal clear communication: Real-time notifications and updates ensure that both organizers and attendees are always on the same page.
  
• Improved attendee engagement: Provides access to event schedules, speaker info, and networking opportunities, keeping attendees engaged throughout.
  
• Personalized experiences for attendees: Customizable features allow attendees to create their own agendas and connect with relevant people.
• Better feedback and data collection: Collects valuable insights on attendee behavior, which you can use to improve future events.

10 Best mobile event apps for conferences

Quick look

App	Best for	Pricing	G2 rating
EventsAir	Comprehensive event management. Large-scale events that require detailed analytics.	Custom pricing	4.5/5
Cvent	Large-scale corporate events.	Custom pricing	4.3/5
Whova	Conferences and trade shows.	Custom pricing	4.8/5
Bizzabo	B2B conferences and summits.	Starts at $499/user/month (billed annually)	4.3/5
RingCentral	Virtual and hybrid events.	Custom Pay Per Organizer	4.5/5
Eventbrite	Small to mid-sized events.	Ticketing fee per attendee	4.4/5
Vfairs	Virtual and hybrid conferences.	Custom or per-event pricing	4.7/5
EventMobi	Corporate and association events.	Starts at $3,000 per event or $8,900/year	4.6/5
Stova	Corporate and association events.	Custom pricing	4.2/5
Attendify	Small to mid-sized events.	Custom pricing	4.5/5

Now let’s look at each mobile event app in detail.

1. EventsAir

EventsAir is a comprehensive event management platform designed to streamline the planning and execution of in-person, virtual, and hybrid events. It offers a fully branded mobile app that enhances attendee engagement and simplifies event operations. With over 30 years of experience, EventsAir supports over 400,000 events worldwide, providing a seamless experience for both organizers and participants.

Key features

• Branded mobile app: Provides a fully customizable app for attendees, enhancing their event experience with personalized schedules, real-time updates, and interactive features.
• Personal agenda: Allows attendees to create custom schedules based on favorited sessions. 
• Live engagement tools: Facilitates real-time polling, Q&A sessions, and feedback collection, fostering active participation.

• Networking capabilities: Allows attendees to connect through in-app messaging, meeting scheduling, and contact sharing.
  
• Gamification: Incorporates leaderboards and point systems to encourage attendee interaction and engagement.
• Private social network: Empowers attendees to post photos, videos, and engage with each other within this exclusive network.
  
• Session content access: Offers access to all session materials and handouts where available.
  
• Hybrid event support: Seamlessly integrates virtual and in-person components, providing a cohesive experience for all attendees.

Pricing

Pricing for EventsAir is customized based on the specific needs and scale of each event. Feel free to contact us directly for a tailored quote.

Pros

• Customizable mobile app enhances attendee experience.
  
• Real-time engagement tools boost interaction.
  
• Robust networking features facilitate connections.
  
• Gamification elements increase attendee participation.
  
• Content access extends event value.
  
• Seamless integration of hybrid event components.

Cons

• Attendee data is stored individually, not in groups (e.g., by company)
• Separate exhibition and sponsoring portals

2. Cvent

Cvent is an event management platform. Its mobile app, the Attendee Hub, offers personalized experiences, real-time updates, and robust engagement tools, making it suitable for large-scale conferences and corporate events.

Key features

• Personalized agenda: Allows attendees to create custom schedules with session recommendations.
  
• AI-powered networking: Suggests connections based on attendee profiles and interests.
  
• Interactive tools: Includes live Q&A, polls, and gamification to enhance engagement.
  
• Exhibitor & sponsor profiles: Enables detailed listings with lead retrieval options.
  
• Push notifications: Sends real-time updates and alerts to attendees.
  
• Multilingual support: Offers content in multiple languages to cater to diverse audiences.

Pricing

Cvent offers custom pricing based on the size and specific needs of each event. Organizers must contact Cvent directly to receive a personalized quote tailored to their event requirements.

Pros

• Comprehensive platform covering all event stages.
  
• Robust engagement and networking features.
  
• Seamless integration with other Cvent tools.
  
• Customizable branding options.
  
• Scalable for events of various sizes.
  
• Extensive support and training resources.

Cons

• Steep learning curve for new users.
  
• Limited customization.

3. Whova

Whova is an event management platform designed to streamline the planning and execution of in-person, virtual, and hybrid events. It offers a comprehensive suite of tools, including a fully branded mobile app, to enhance attendee engagement and simplify event logistics.

Key features

• Branded mobile app: Provides a customizable app for attendees, featuring personalized agendas, live updates, and networking capabilities.
  
• Real-time engagement: Facilitates live polling, Q&A sessions, and instant notifications to keep attendees informed and engaged.
  
• Networking opportunities: Enables attendees to connect through in-app messaging, community boards, and virtual meetups.
  
• Sponsor & exhibitor tools: Offers lead retrieval, business card scanning, and promotional opportunities to enhance sponsor ROI.
  
• Agenda management: Allows organizers to create and manage dynamic event schedules, including session details and speaker information.
  
• Offline access: Ensures attendees can access event information even without an internet connection.

Pricing

Whova’s pricing is tailored to the specific needs and size of each event. Organizers can request a personalized quote by contacting Whova directly.

Pros

• Customizable mobile app enhances attendee experience.
  
• Facilitates real-time engagement with live polling and Q&A.
  
• Offers robust networking features for attendees.
  
• Provides tools for sponsors and exhibitors to maximize ROI.
  
• Simplifies agenda management for organizers.
  
• Ensures offline access to event information.

Cons

• Some users report occasional app performance issues.
  
• Pricing structure can be complex for smaller events

4. Bizzabo

Bizzabo is an all-in-one event management platform tailored for B2B conferences and large-scale corporate events. It offers a unified solution for planning, marketing, and executing in-person, virtual, and hybrid events. The platform emphasizes attendee engagement, data analytics, and seamless integration with existing business tools.

Key features

• Event experience OS: Centralizes event planning, registration, and analytics into a single platform.
  
• Customizable mobile app: Provides a branded app for attendees, featuring personalized agendas, live updates, and networking tools.
  
• Klik SmartBadge™: Wearable technology that facilitates contactless check-ins, lead capture, and attendee tracking.
  
• AI-Powered Networking: Suggests connections based on attendee profiles and interests.
  
• Advanced Analytics: Offers real-time insights into attendee behavior, session popularity, and overall event performance.
  
• Integration Capabilities: Connects with over 2,500 business systems, including CRM and marketing platforms.

Pricing

Bizzabo’s pricing is subscription-based, starting at $17,999 per year for the Event Experience OS, which includes unlimited events and registrations. Additional features like Klik SmartBadge™ and virtual production services are available at custom rates.

Pros

• Centralizes event management into a single platform.
  
• Enhances attendee engagement through AI-driven networking.
  
• Provides real-time analytics for data-driven decisions.
  
• Seamless integration with existing business tools.
  
• Offers scalable solutions for large events.

Cons

• Limited customization
  
• Users report occasional registration issues

5. RingCentral Events

RingCentral Events, formerly known as Hopin, is a flexible, no-code platform designed for virtual and hybrid events. It offers tools for ticketing, live streaming, networking, and analytics, enabling organizers to create interactive experiences for attendees.

Key features

• Customizable Event Builder: Allows organizers to design events with stages, sessions, and expo areas.
  
• Live Streaming: Supports high-quality video streams with integrated backstage controls.
  
• Networking Tools: Facilitates one-on-one and group video chats for attendee interaction.
  
• Engagement Features: Includes chat, Q&A, polls, and integrations to enhance attendee participation.
  
• Analytics Dashboard: Provides real-time insights into attendee behavior and event performance.
  
• Hybrid Event Support: Seamlessly integrates in-person and online components for a cohesive experience.

Pricing

RingCentral Events offers offers a tiered pricing model with the following options:

• Events Free Trial: Free for 30 days, includes Events Enterprise features with 10 organizers and up to 1,000 registrations.
  
• Events Pro: $99/organizer/month (paid annually), includes unlimited webinars, virtual events, advanced registration, and attendee management.
  
• Events Pro+: $199/organizer/month (paid annually), includes additional features like 40+ app integrations, onsite capabilities, and a dedicated customer success manager.
  
• Events Enterprise: $299/organizer/month (paid annually), includes lead retrieval, APIs, custom domains, and assisted onboarding.

Pros

• User-friendly, no-code event setup.
  
• High-quality live streaming capabilities.
  
• Robust networking tools for attendee interaction.
  
• Comprehensive engagement features.
  
• Real-time analytics for performance tracking.
  
• Strong hybrid event support.

Cons

• Users report limitations in customization and branding options.
  
• Occasional connectivity issues and glitches can disrupt the attendee experience.

6. Eventbrite

Eventbrite is a popular event management and ticketing platform designed for small to large events. It simplifies the process of event registration, ticket sales, and marketing. With its user-friendly interface, Eventbrite helps organizers maximize attendance and manage event logistics efficiently.

Key features

• Customizable event pages: Lets organizers create branded event pages with custom ticket types, descriptions, and images.
  
• Ticketing & registration: Streamlines ticket sales, registration, and check-in with mobile and barcode scanning features.
  
• Event marketing: Includes email campaigns, social media integrations, and promotional tools to increase event visibility.
  
• Real-time analytics: Provides detailed insights into ticket sales, attendee demographics, and event performance.
  
• Eventbrite organizer app: Helps event organizers manage tickets, check-ins, and event details from a mobile device.
  
• Integration capabilities: Seamlessly integrates with CRM systems, email marketing tools, and financial software.

Pricing

Eventbrite pricing is based on attendee ticketing fees.

• Free Plan: Ideal for free events, with no setup fees or service charges.
  
• Essentials Plan: Charges 2% + $0.99 per paid ticket for basic features and limited support.
  
• Professional Plan: Charges 3.5% + $1.59 per paid ticket for advanced features and custom branding.
  
• Premium Plan: Custom pricing for large-scale events, with enhanced support and features.

Pros

• Easy to use and set up events.
  
• Strong ticketing and registration features.
  
• Provides effective event marketing tools.
  
• Customizable event pages for branding.
  
• Detailed real-time analytics.
  
• Integrates well with other platforms.

Cons

• Fees can add up for paid events.
  
• Limited customization on lower-tier plans.

7. Vfairs

vFairs is a versatile event platform tailored for virtual, hybrid, and in-person events. It offers immersive 3D environments, customizable branding, and robust networking tools, making it ideal for conferences, trade shows, and career fairs.

Key features

• Immersive 3D environments: Create virtual lobbies, exhibit halls, and auditoriums.
  
• Customizable branding: Tailor event spaces with logos, colors, and themes.
  
• Networking tools: Facilitate one-on-one and group chats, video calls, and matchmaking.
  
• Mobile app: Provides a branded app with features like agenda scheduling and live notifications.
  
• Gamification: Includes leaderboards, scavenger hunts, and interactive polls.
  
• Analytics dashboard: Offers real-time insights into attendee behavior and event performance.

Pricing

vFairs offers customized pricing based on event format, features, and scale. Plans include:

• Single Event License: Suitable for hosting a single live event.
  
• Annual Licenses: Include multiple events per year with additional features.
  
• Enterprise Solutions: Offer extensive customization and dedicated support.
  For specific pricing details contact the vFairs sales team.

Pros

• Highly customizable 3D virtual environments.
  
• Robust networking and engagement tools.
  
• Dedicated project management and support.
  
• Scalable solutions for various event sizes.
  
• Mobile app enhances attendee experience.
  
• Supports multiple event formats seamlessly.

Cons

• Backend editing restrictions: Limited control without developer help.
• Occasional performance issues: Slowdowns and glitches reported.

8. EventMobi

EventMobi is a cloud-based event management platform designed for in-person, virtual, and hybrid events. It offers customizable mobile apps, live engagement tools, and robust analytics, making it suitable for conferences, expos, and corporate meetings.

Key features

• Customizable mobile apps: Allows organizers to design branded apps with personalized agendas, speaker bios, and session details.
  
• Live engagement tools: Includes features like live polls, Q&A sessions, and attendee messaging to enhance interaction.
  
• Onsite check-in and badge printing: Streamlines attendee check-in with QR code scanning and customizable badge designs.
  
• Gamification: Incorporates leaderboards and challenges to increase attendee participation and engagement.
  
• Analytics dashboard: Provides real-time insights into attendee behavior, session popularity, and overall event performance.
  
• Multi-event management: Supports the management of multiple events simultaneously, ideal for organizations hosting regular conferences or meetings.

Pricing

EventMobi offers two pricing models:

• Per event: Starts at $3,000 per event.
  
• Per year: Starts at $8,900 annually, including unlimited events and a dedicated Event Success Manager. Custom pricing is available for organizations with over 10,000 attendees or unique event requirements.

Pros

• User-friendly interface for both organizers and attendees.
  
• High customization options for branding and content.
  
• Excellent customer support with dedicated assistance.
  
• Seamless integration with registration and ticketing systems.
  
• Effective gamification features to boost engagement.
  
• Comprehensive analytics for post-event analysis.

Cons

• Lack of advanced analytics: Limited data insights.
  
• Limited integration capabilities: Few third-party integrations available.

9. Stova

Stova, formerly known as Aventri, is a cloud-based event management platform designed for in-person, virtual, and hybrid events. It offers end-to-end solutions for event registration, attendee engagement, and data analytics, catering to various event sizes and complexities.

Key features

• Event registration and ticketing: Streamlines the process with customizable forms and payment integrations.
  
• On-site check-in and badge printing: Facilitates smooth attendee arrival with QR code scanning and customizable badges.
  
• Attendee engagement tools: Includes live polls, Q&A sessions, and networking features to enhance participant interaction.
  
• Event marketing: Provides email campaigns, social media integrations, and promotional tools to increase event visibility.
  
• Analytics and reporting: Delivers real-time insights into attendee behavior, session popularity, and overall event performance.
  
• Mobile app: Offers a branded app with features like agenda scheduling, attendee messaging, and live notifications.

Pricing

Stova offers custom pricing based on event size and features. Packages include Starter, Core, Pro, and Enterprise plans, each with increasing features like session planning, reporting, and lead retrieval. A Free Exclusive Trial is available to explore Stova’s capabilities. Contact Stova for personalized pricing.

Pros

• User-friendly interface for both organizers and attendees.
  
• High customization options for branding and content.
  
• Excellent customer support with dedicated assistance.
  
• Seamless integration with registration and ticketing systems.
  
• Effective gamification features to boost engagement.
  
• Comprehensive analytics for post-event analysis.

Cons

• Limited customization: Users find customization options frustrating.
  
• Some users report a learning curve for new features. 

10. Attendify

Attendify is a mobile-first event platform designed to enhance attendee engagement through social networking and seamless event management. It offers customizable event apps that facilitate networking, content sharing, and real-time updates, making it ideal for conferences, trade shows, and corporate meetings.

Source: g2

Key features

• Customizable event apps: Design branded apps with personalized agendas, speaker bios, and session details.
  
• Private social network: Enables attendees to share posts, photos, and messages, fostering community engagement.
  
• Live engagement tools: Includes features like live polls, Q&A sessions, and attendee messaging to enhance interaction.
  
• Event analytics: Provides real-time insights into attendee behavior, session popularity, and overall event performance.
  
• Multi-event support: Allows organizers to manage multiple events within a single app, streamlining operations.
  
• Integration capabilities: Supports integration with CRM and marketing automation tools for a holistic data experience.

Pricing

Pricing for Attendify isn’t publicly available. For more details, contact the Attendify team.

Pros

• User-friendly drag-and-drop interface.
  
• Quick setup with minimal technical expertise required.
  
• Robust social networking features to boost attendee engagement.
  
• Real-time analytics for data-driven decision-making.
  
• Multi-event support for organizations hosting regular events.
  
• Integration with various CRM and marketing tools.

Cons

• Overly simplified: not suitable for large conferences
  
• Limited customization options.

Choose the right mobile app for your next conference

We’ve shown you a variety of mobile apps for conferences and events, each offering unique features to enhance attendee engagement, streamline logistics, and improve overall event success. From customizable apps to real-time analytics, these tools offer key solutions. However, EventsAir stands out by providing an all-in-one, seamless experience for in-person, virtual, and hybrid events.

EventsAir offers a fully branded mobile app with advanced features like live engagement, networking tools, and real-time event updates, all tailored to your specific event needs.

Want to learn more? Reach out to us today and schedule a demo!