Pre-event Planning and Preparation
Effortless pre-event planning starts here
Get everything organized and moving from one powerful platform. From building registration journeys to managing speakers, sponsors, and budgets – EventsAir sets you up for success before your first attendee walks through the door.
Plan with confidence
From the moment you begin planning, EventsAir helps you stay in control. Our powerful pre-event tools are designed to remove complexity, reduce admin time, and give you complete visibility over your event setup.
Know what you need to successfully launch your event
Set the tone early with customizable registration paths, targeted comms, and stunning event sites.
Easily manage abstracts, speaker content, and dynamic agendas for an engaging, content-rich event.
Support your partners with branded portals, asset management, and valuable lead capture tools.
Event registration & marketing
Set the tone for your entire event with smart, flexible registration and marketing tools. Build branded, engaging journeys that drive attendance with stunning event sites and targeted event communications, all from one central platform.
Dynamic registration
Tailor the registration experience for every audience – from VIPs to exhibitors – with flexible, rules-based workflows.
Fully branded experience
Build beautiful, on-brand event websites and automate targeted emails to engage your audience at every stage.
Integrated payments
Elevate your event experience with seamless payment integration, making registration a breeze and reducing payment friction.
Content & program management
Manage even the most complex programs with ease. From abstract submission and speaker assets to building and syncing dynamic agendas, EventsAir brings all your event content together.
Agenda builder
Build dynamic agendas with live updates, concurrent sessions and real-time sync across all attendee touchpoints.
Speaker management
Centralize and distribute bios, headshots, videos, and presentation assets – keeping all content sharp and up to date.
Abstract management
Manage submission, review, approvals and notifications with custom portals and fully automated workflows.
Sponsor & exhibitor management
Give your sponsors and exhibitors the tools to succeed. EventsAir supports the full partner experience — from packages and assets to comprehensive lead capture, all designed to streamline your workflows.
Self-service portals
Empower sponsors and exhibitors to manage their assets, registrations and booths — no admin back and forth needed.
Meeting matching
Simplify networking with pre-scheduled meetings, ensuring valuable connections are made between exhibitors and attendees.
Comprehensive lead capture
Help partners drive ROI with built-in lead capture access via the attendee app, follow-up automation, and exportable lead data.
“We’re really happy with how our events technology has helped us to optimize the process from pre-event engagement and registration, to on-site management and logistics, right through to follow up and checking in with attendees after the event.”
Luca De Giuseppe
Head of Digital, Campaigns, and Tools – TCS
Pre-event tools that power a flawless event
Set yourself up for success before your first attendee even arrives. From budgeting to team tasks, EventsAir gives you the control and flexibility you need to plan with confidence.
Stay on budget
Create multiple budget scenarios, track real-time income, and stay on top of financials at every stage of your event.
Seamlessly manage travel
Maximize revenue retention and minimize risk with dedicated travel and accommodation tools to streamline bookings, itineraries and transfers.
Centralize your team’s tasks
Assign tasks, track progress with Gantt charts, and keep everyone aligned with built-in project management tools.
Custom badge design
Design and store multiple badge layouts using EventsAir’s intuitive tools, and impress your attendees with personalized, on-brand designs.
Connect and sync your event tech stack
EventsAir integrates seamlessly with your broader tech stack, connecting to CRMs, finance tools, marketing platforms, and more.
From plug-and-play Smart Connectors to custom API solutions, EventsAir is designed to work with the systems you already trust — so your data flows, your teams stay aligned, and your events stay connected from start to finish.
