Swoogo vs. EventsAir
Run smarter events with confidence
EventsAir unifies everything you need into one comprehensive platform, so you can plan smarter, engage better, deliver with confidence, and scale effortlessly.
If you're evaluating your options, here's why 12,000+ event professionals worldwide chose EventsAir.
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Trusted by planners powering 400,000+ events worldwide
What event planners discover when evaluating Swoogo
Swoogo has built a strong reputation particularly for its intuitive registration and website building experience, which planners consistently rate highly. But for teams managing events that go beyond registration, a few things tend to come up.
We've done the research so you don't have to. The insights below are gathered from real conversations with event professionals and independent user reviews, so you can make the most informed decision for your events.
🔧 Exhibitor and sponsor management requires significant manual effort
Swoogo doesn't have a dedicated exhibitor or sponsor portal. For planners managing exhibitions and sponsorships, that means manual collection and workarounds where a self-service experience should exist, adding time and effort that could be better spent elsewhere.
🚧 One registration form per event has its limits
Swoogo supports one registration form per event, which works well for straightforward programs. When events include speakers, volunteers, board members, or invite-only attendee types with different information needs and registration journeys, the reliance on conditional logic is not ideal.
🧩 Some capabilities need to be sourced elsewhere
As event programs grow in scope, planners often find Swoogo's out-of-the-box functionality has boundaries. Onsite tools and the mobile attendee app are available, but come as additional purchases — and some capabilities that professional planners rely on, like lead scanning, session surveys, and gamification, aren't available at all.
🔒 Per-user pricing restricts how your team works
Swoogo's seat-based pricing model means access to the platform is tied to the number of users on your plan. For larger teams or organizations that need multiple people managing different aspects of an event, that structure can create friction around who can access what, and when.
Simple pricing with unlimited registrations
Rest assured, with EventsAir your success won’t impact your budget.
This is why serious event planners choose EventsAir over Swoogo
Now here's what a different approach looks like. One where you can plan with confidence, engage attendees in real time, deliver seamlessly across formats, and scale success with powerful insights and repeatable systems.
🤝 A complete exhibitor and sponsor experience
EventsAir includes a fully self-service exhibitor and sponsor portal in every package. Exhibitors manage their own registrations, content, and purchases directly without organizer intervention. Lead retrieval, floor plan management, and sponsor visibility are all built in, so your team can focus on running the event rather than chasing content submissions.
🔀 Registration that bends to your event
EventsAir supports multiple registration pathways with logic-based branching, so speakers, exhibitors, VIPs, volunteers, and general attendees can each follow a journey tailored to them. Different forms, different fields, different flows — all managed from one platform, without the need for workarounds or additional systems.
💡 One platform. One source of truth.
When your event data lives in one place, everything gets easier. EventsAir brings together registration, financials, communications, reporting, onsite tools, and your attendee app under a single data layer, so there's no need to stitch together third-party tools or reconcile information from multiple systems.
♾️ Unlimited users, unlimited access
EventsAir includes unlimited users across most packages, so your whole team can access and manage events without seat-based restrictions. Venues, suppliers, sponsors, and internal stakeholders can all be granted tailored access to exactly what they need — whether that's a dedicated portal, live reporting dashboards, or read-only views of registration data.
Don't just take our word for it
Hear from some of the event professionals already delivering their best events with EventsAir. Explore more success stories here.
“EventsAir is the most feature-rich platform on the market today. From on-site self-check-in and badging to exhibitor management, speaker management, and even abstract management, EventsAir does it all – and does it well.”
“With so many moving parts, you need a system that keeps everything connected. We value how EventsAir supports real-time updates and helps reduce the chance of human error when changes happen close to the event.”
“With EventsAir, we’ve been able to reclaim 20% of our time that was previously tied up in administrative work. That substantial efficiency boost has allowed us to invest more in creativity and client engagement.”
What makes EventsAir different to Swoogo?
With over 35 years of expertise, we've powered 400,000+ successful events. And with a diverse and established customer base, we understand the importance of empowering our community to succeed.
Your success is truly our success.
That's why our team goes beyond the platform – offering hands-on support, genuine partnership, and the kind of guidance that turns good events into great ones. No matter where you are in your event journey, we're here to help you get there with confidence.
Plan
Lay the foundation for a seamless event.
Engage
Create experiences that captivate.
Deliver
Execute effortlessly, onsite and online.
Scale
Prove ROI and grow every year.