We Reviewed the Best In-Person Event Platforms to Manage Your Next Event
Planning an in-person event can feel like juggling a million things at once – booking venues, handling registrations, and making sure check-ins run smoothly. Without the right tools, it can get overwhelming fast, and no one wants a chaotic experience for their attendees.
That’s where in-person event platforms come in. They make everything easier, from registration and check-in to real-time engagement and post-event insights, so your event runs like a dream. But with so many options out there, how do you find the perfect fit?
That’s why we’ve put together this EventsAir guide. We’ll walk you through the top in-person event platforms, so you can avoid picking the wrong tool and the confusion, delays, and extra stress that comes with such a decision.
What is an in-person event platform?
An in-person event platform is a software solution that streamlines the planning, onsite management, and execution of live events where attendees gather face-to-face. It automates key tasks, reducing manual effort and ensuring a seamless experience for organizers and participants.
These platforms come packed with must-have features like event registration, agenda planning, attendee engagement, and post-event analytics. By bringing everything into one place, they make things more efficient, keep attendees happy, and give you insights you can actually use.
With the right tool, you can simplify complicated event planning, cut out unnecessary stress, and focus on creating a smooth, engaging experience. Whether it’s for conferences, trade shows, or corporate meetings, these tools are instrumental for running successful in-person events.
Why is an in-person event platform important?
Using an in-person event platform makes organizing events easier and more efficient. Here’s why it’s important:
- Keeps everything organized: It helps manage registrations, schedules, and attendees all in one place, reducing mistakes and saving time.
- Improves attendee experience: Features like live polls, networking tools, and event apps make events more engaging and interactive.
- Tracks event success: It provides data on attendance and participation, helping organizers improve future events.
- Simplifies communication: Built-in messaging tools keep everyone updated with important event details.
- Works for any event size: Whether hosting a small meeting or a large conference, these platforms adapt to fit different needs.
Top 8 in-person event platforms to consider
Here are the in-person event platforms we’ll be considering:
- EventsAir
- Eventify
- Accelevents
- Canapii
- Brella
- Eventdex
- SpotMe
- Swoogo
1. EventsAir
EventsAir is a comprehensive event platform that simplifies planning and execution for in-person events like conferences, trade shows, symposiums, and more. It streamlines registration, check-in, attendee engagement, and post-event analysis, ensuring seamless event operations.
With over 30 years of supporting thousands of in-person events, EventsAir has proven its capability to cater to both small and large-scale in-person events with flexible, customizable tools.
A great example is the ICCA Congress, where over 1,200 attendees enjoyed EventsAir’s custom registration, real-time voting, exhibitor tools, and cloning feature. The result? A smooth, hassle-free event and amazing feedback from attendees.
Key features
- Onsite self check-in: Streamlines attendee arrival with dedicated check-in technology, QR codes, and mobile check-in for a fast, seamless entry experience.
- Integrated registration management: Simplifies attendee sign-up with flexible workflows, multi-language support, and payment processing.
- Interactive floor plans: Allows attendees to choose seating, navigate exhibitor booths, and explore trade shows with real-time updates.
- Lead capture: Empowers exhibitors to collect and qualify leads instantly using mobile scanning and integrated response tracking.
- Mobile experience: Enhances attendee engagement with branded event apps, offering schedules, networking tools, and live updates.
- Custom reporting: Provides over 120 built-in reports and customizable dashboards for real-time insights and smarter event decisions.
Pricing
EventsAir offers flexible pricing with plans for single, multi-event, and unlimited event management. Each includes unlimited registrations, user access, and 24/7 support.
There’s also the option for dedicated support services for in-person events that enables collaboration with dedicated event delivery specialists for onsite technical support.
Contact our sales team for exact pricing and to schedule a free demo.
Pros
- Self check-in reduces wait times at entry
- Lead capture syncs instantly to prevent data loss
- Session tracking automates attendance verification efficiently
- Scales smoothly from small to large events
- Badge printing integrates seamlessly with check-in system
- Mobile app boosts engagement with real-time updates
Cons
- Initial setup requires some learning for effective customization
2. Eventify
Eventify is an event platform that helps organizers plan, manage, and execute in-person events easily. It offers a suite of tools for registration, ticketing, check-in, lead retrieval, and audience engagement designed to create a seamless event experience for both attendees and organizers.
The platform is suitable for on-site events like university case competitions, business conferences, networking events, etc.
Key features
- Registration & ticketing: Allows the sale of tickets online and management of registrations, streamlining your ticket sales process.
- Lead retrieval: Collects data and analytics reports from your audience, providing valuable insights for future events.
- Badge printing: Automatically prints name badges and tags for your guests upon arrival, ensuring a smooth check-in process.
- Interactive floor maps: Provides customized floor plans and booth layouts, helping attendees easily find their way around.
- Product showcase: Enhances exhibitor visibility by allowing them to display their products, brochures, offers, and coupons through the event mobile app and web platform.
Pricing
Eventify offers four paid plans, starting at $50/month (paid annually) for single events. Higher tiers provide engagement tools, exhibitor features, and AI-powered analytics.
Pros
- Flexible session tracking with automated attendance verification
- Seamless exhibitor lead scanning with QR-based retrieval
- Customizable branding for fully white-labeled event experiences
- Robust attendee engagement with in-app messaging and networking
- Scalable for small meetings to large multi-day conferences
Cons
- Some setup challenges due to complex customization options
- Paid ticketing fees apply, even for free events
3. Accelevents
Accelevents is a flexible event platform that helps organizers create seamless, engaging experiences for their in-person events. It integrates features like registration, ticketing, check-in, lead management, and real-time analytics, making it a powerful yet cost-effective choice for event planners.
The platform also integrates with CRMs like HubSpot, Salesforce, and Marketo, allowing organizers to manage data efficiently.
Key features
- Branded event pages: Build custom event websites with a drag-and-drop editor.
- Touchless self check-in: Speeds up entry with kiosks, QR scanning, and offline support.
- Lead management: Enables exhibitors to capture, qualify, and organize leads in real-time.
- Session tracking & speaker management: Automates speaker approvals and attendance tracking.
- Event badges & branding: Customize event badges and brand every attendee touchpoint.
- Real-time analytics & CRM integrations: Syncs event data with major CRMs for tracking ROI.
Pricing
Accelevents offers four pricing tiers, starting at $7,000 for single events and $12,000 for multi-event plans. White-label and enterprise solutions are available upon request.
Pros
- Easy-to-use branded event pages with templates
- Quick self check-in with kiosks and QR scanning
- Exhibitor tools with real-time lead data syncing
- Seamless speaker management with task automation
- Customizable badges with instant on-demand printing
Cons
- Limited full customization options for session layouts
- Some users report occasional system updates causing disruptions
4. Canapii
Canapii provides digital solutions for in-person events, allowing organizers to create tailored experiences for their audiences. It handles attendee management and onsite engagement effectively with features like registration, check-in, session tracking, exhibitor lead retrieval, and multilingual support.
It’s particularly useful for large-scale conferences, trade shows, and corporate gatherings, offering contactless check-in, live scanning, and mobile event apps to keep attendees informed and engaged.
Key features
- Seamless registration & check-in: Handles multiple ticket types, QR-based entry, and badge printing.
- Live scanning & session tracking: Monitors attendance at booths, sessions, and meetings.
- Multilingual support: Offers 51 languages for an inclusive global event experience.
- Attendee networking tools: Enables one-on-one meetings, live chat, and digital business card exchange.
- Real-time notifications & engagement: Sends alerts, polls, and gamification updates via the mobile app.
- Custom branding & exhibitor tools: Provides tailored event pages, sponsor visibility, and interactive floor plans.
Pricing
Canapii offers four pricing tiers, starting with a free trial for basic events. Paid plans begin at $2,950 and scale up to enterprise options with custom branding and 24/7 support.
Pros
- Intuitive dashboard with a visually appealing interface
- Reliable attendee tracking with real-time data insights
- Strong multilingual support for global events
- Easy exhibitor lead retrieval via contactless scanning
- Mobile app enhances engagement with Q&As and networking
Cons
- Some users experience occasional login and accessibility issues
- Mobile app updates can lag behind real-time event changes
5. Brella
Brella is an AI-powered event platform with features that enhance networking, streamline event logistics, and maximize sponsor engagement for in-person events. Its smart matchmaking algorithm connects attendees with relevant contacts, while sponsors access pre-qualified leads.
With a white-labeled mobile app, seamless check-in, and deep analytics, Brella helps organizers create efficient, data-driven in-person events that boost engagement and ROI.
Key features
- AI-powered matchmaking: Suggests relevant connections based on interests and business goals.
- Smart meeting booking: Automates scheduling and assigns meeting locations instantly.
- White-labeled mobile app: Provides a fully branded attendee experience on iOS and Android.
- Exhibitor lead generation: Helps sponsors filter attendees and book meetings directly.
- Real-time engagement insights: Tracks booth traffic, networking success, and session participation.
- Seamless event registration: Handles ticketing, access control, and on-site check-in.
Pricing
Brella follows a flexible, user-based pricing model. Custom quotes are available upon request. Discounts apply for multi-event packages.
Pros
- AI-driven networking improves attendee connections
- User-friendly app with a clean, intuitive design
- Sponsors gain direct access to pre-qualified leads
- Seamless CRM integration with HubSpot, Salesforce, and more
- Robust reporting for tracking engagement and event performance
Cons
- AI matchmaking suggestions may not always be accurate
- Limited customization options for emails and attendee messaging
6. Eventdex
Eventdex is another event management software designed for in-person events, as well as hybrid and virtual events. It equips organizers with the tools required to plan, execute, and manage in-person events of all sizes while ensuring seamless operations and a professional experience.
Eventdex supports custom badge printing, self check-in kiosks, and real-time analytics, with inbuilt interactive networking tools, session tracking, and multiple-device check-in solutions.
Key features
- Onsite badge printing: Prints high-quality, custom badges with QR codes instantly.
- Self check-in kiosks: Reduces wait times with contactless entry options.
- Session tracking: Monitors attendance and engagement for better insights.
- Networking tools: Facilitates one-on-one meetings and business matchmaking.
- Floor plan management: Allows organizers to design interactive event layouts.
- Integrated payment processing: Supports secure, tap-to-pay transactions via Stripe and Square.
Pricing
Eventdex offers flexible pricing with no hidden fees or long-term contracts. Pricing depends on event size and required features, including registration, ticketing, and lead retrieval.
You’ll need to contact their team for a custom quote.
Pros
- Fast badge printing with seamless printer integrations
- Self service check-in reduces onsite staffing needs
- Strong customer support with hands-on technical help
- Flexible reporting with customizable data exports
- Multi-device check-ins across different event locations
Cons
- Initial setup requires training for advanced customization
- Some users report occasional badge printing formatting issues
7. SpotMe
SpotMe is an event platform designed for high-touch events that demand deep engagement and flawless logistics. From registration and check-in to mobile engagement and analytics, it streamlines every aspect of in-person event execution.
Organizers can also brand every attendee touchpoint, automate check-in and badging, and use real-time analytics to enhance the attendee experience and drive engagement.
Key features
- Branded registration sites: Custom RSVP pages with automated email confirmations.
- Seamless check-in & badging: QR scanning, assisted/self check-in, and eco-friendly badge printing.
- Advanced session tracking: Manages room capacity and generates attendance insights.
- Mobile event app: Includes interactive maps, push notifications, and matchmaking.
- Lead capture tools: Scans, qualifies, and organizes leads for exhibitors in real-time.
- CRM integrations & analytics: Tracks event success with in-depth reporting and CRM syncing.
Pricing
SpotMe offers custom pricing based on event needs and scale. Contact their team for a tailored quote.
Pros
- Highly customizable branding and event experience
- Detailed real-time analytics for engagement tracking
- Smooth live streaming for hybrid and remote attendees
- Intuitive mobile event app with strong networking features
- Professional onsite support ensures flawless event execution
Cons
- Some project management tasks require more user involvement
- Some features still require manual adjustments for customization
8. Swoogo
The last in-person event platform on the list is Swoogo. It is a powerful event management platform designed to make event planning seamless, scalable, and stress-free, whether its in-person, virtual, or hybrid events.
If you’re hosting a large conference or a small team gathering, Swoogo equips you with everything needed to manage registration, marketing, check-in, and analytics—all while keeping costs predictable with unlimited events and registrations.
Key features
- Flexible registration & pricing: No per-attendee fees, multi-track registration, and customized registration experiences.
- Check-in with Go Onsite: Contactless badge scanning, mobile check-in, and at-home badge printing.
- Marketing automation: Sync event data with HubSpot, Marketo, and other social media for streamlined outreach.
- Attendee engagement tools: Mobile app with 1:1 networking, agendas, gamification, and more.
- Sponsor & exhibitor management: Custom floor plans, branded badges, and dedicated sponsor highlights.
Pricing
Swoogo offers predictable, team-based pricing with unlimited events and registrations:
- Professional Plan: $11,800/year for 1 user.
- Enterprise Plan: Custom pricing with advanced features.
There are also Premium Add-ons to meet specific events needs.
Pros
- User-friendly interface that makes event setup intuitive
- Transparent pricing with no registration-based fees
- Extensive customization for branding, websites, and registration flows
- Robust integrations with marketing and CRM tools
- Unlimited events and registrations at no extra cost
Cons
- Complex setup for new users—training is recommended
- Lacks an advanced event app—third-party tools may be needed
Organize and execute seamless in-person events with EventsAir
Selecting the right platform is key to delivering a smooth and engaging in-person event experience. Platforms reviewed in this article check most boxes for a decent in-person event platform. But for a more comprehensive approach, consider EventsAir.
With EventsAir’s in-person event solution, you get powerful tools for registration, badge printing, session tracking, and real-time engagement—all backed by enterprise-grade security and seamless integrations. Whether you’re hosting conferences, trade shows, or corporate meetings, we ensure every event runs effortlessly.
Ready to elevate your in-person events? Book a demo for free today!
