OnAIR: EventsAir’s All-in-One Virtual and Hybrid Event Platform 

If you asked event professionals ten years ago what they wanted from a virtual event, the answer was often fairly simple: stream the presentation reliably, make sure attendees could hear the speaker clearly, and provide access to the slides afterward. 

It really was that simple.  

But virtual and hybrid events have evolved significantly in recent years. What began as a short-term solution for remote participation has become a long-term strategy for organizations looking to expand audience reach, improve accessibility, increase engagement, and deliver more flexible event experiences. 

That shift has fundamentally changed what organizations need from virtual event technology. 

That’s where OnAIR comes in. 

OnAIR is EventsAir’s all-in-one virtual and hybrid event platform designed to help organizations deliver engaging, scalable, and connected event experiences. Built directly into the broader EventsAir ecosystem, OnAIR combines virtual event delivery with integrated registration, attendee engagement, networking, analytics, communications, sponsor management, and hybrid event tools.  

Here’s a full look at what OnAIR offers and how event organizers are using it to deliver virtual and hybrid events that go far beyond a webinar. 

What is OnAIR?

OnAIR is a powerful virtual and hybrid event platform built natively into EventsAir’s comprehensive event management system. It gives organizers a single environment to plan, manage, and deliver online events of any scale, from focused virtual workshops to large, hybrid international congresses running multiple concurrent tracks. 

With a highly responsive 24/7 support team and the latest in enterprise-grade security, OnAIR allows attendees, sponsors, exhibitors, and speakers to meet in a single, secure online space to present, showcase, learn, and discuss important topics. 

Unlike standalone video conferencing tools, OnAIR operates within the same platform environment as every in-person and hybrid event managed through EventsAir. This means no manual data transfers, no reconciliation between platforms, and a complete picture of your event in one place. Overall, it includes all the functionality you’d expect from a leading virtual event platform. 

From a single platform, organizers can manage: 

• Registration and agenda scheduling 
• Session attendance across live, on-demand, and synchronized formats 
• Meeting matching and virtual networking 
• Plenary and concurrent speaker sessions 
• Lead capture for sponsors and exhibitors 
• Virtual exhibition halls 
• Live Q&A, polling, and gamification 
• AI-powered attendee support and content tools 
• Post-event analytics and reporting 

The new virtual event workflow for modern event teams 

For a long time, running a virtual event meant assembling a stack of disconnected tools and hoping they held together on the day. A video platform here, a registration system there, a separate networking app, a spreadsheet for reporting. Each one requiring its own login, its own data export, its own support contact when something went wrong. 

The cost of that fragmentation shows up in two places. The first is in the planning experience: every handoff between tools is a potential gap in your data, a duplicated task, or a last-minute scramble when a pivot is needed. The second is in the attendee experience: when the registration flow does not connect to the session platform, which does not connect to the networking tool, attendees feel it. The event feels stitched together, because it is. 

OnAIR takes a different approach. Because it is built within the same platform as EventsAir’s in-person event tools, every part of the virtual event workflow sits in one place. 

Your planning team works from a single environment. Attendees move through a single, coherent experience. And when plans change, as they often do, the response is a change in one system rather than a cascade of updates across many. 

That flexibility matters more than most planning teams acknowledge until they need it. A speaker drops out the morning of an international congress. A session needs to shift format from live to synchronized. A sponsor requests last-minute changes to their exhibition booth. In a fragmented stack, each of those is a cross-platform problem. In OnAIR, each is a configuration change. 

Here is a closer look at the features that make up that integrated experience, grouped by what they help you and your attendees actually do. 

OnAIR features and capabilities 

The OnAIR virtual events platform provides a wide variety of interactive features to make your virtual event more engaging. Here we discuss a few of the most popular features that event organizers are using to plan and create highly successful virtual online events. And, the list of features is continually growing. 

Session delivery 

OnAIR supports five session formats, giving organizers the flexibility to match content delivery to speaker circumstances, audience needs, and event scale. 

Live sessions 

Live sessions run in real time through the OnAIR portal, with integrated Q&A and polling available throughout. Presenters join from anywhere and attendees participate without leaving the platform environment. 

Live stream sessions 

Live stream sessions connect to external video feeds via YouTube or Vimeo, pushing broadcast-quality content directly into the OnAIR interface. Attendees get high-quality presentation content without ever needing to leave the platform, and retain access to all other features and functionality throughout. 

Synchronized sessions 

Synchronized sessions are pre-recorded presentations that launch at a scheduled time and run as if live. They are particularly useful for international events where speakers span multiple time zones or have connectivity constraints. Moderators can run live Q&A alongside the recording, giving attendees genuine interaction without requiring the presenter to be available in real time. 

Concurrent and multi-track sessions 

Concurrent sessions allow multiple streams to run simultaneously, with attendees able to browse tracks and move between topics. Registration logic can filter session recommendations based on individual attendee profiles, so the program feels personalized from the moment they log in. 

On-demand sessions 

On-demand sessions can be accessed at any point during or after the event. Participants select the session that interests them from the OnAIR timeline and click play, giving them the flexibility to engage in the way that best fits their schedule and extending the value of every session produced. 

Attendee engagement 

Keeping virtual attendees active and present throughout an event is one of the most persistent challenges in the industry. OnAIR approaches this with a set of engagement tools that run natively within the platform, so attendees never need to switch applications to participate. 

Live Q&A and polling 

Live Q&A and polling run directly inside each session without requiring attendees to open a separate tool. Moderation controls let organizers filter questions, surface popular submissions, and maintain the flow of discussion, with poll results displaying in real time. 

Gamification 

OnAIR’s gamification engine rewards attendees for completing pre-specified actions: attending sessions, visiting sponsor booths, connecting with other participants, and completing surveys, with points, badges, and prizes. It is one of the most effective tools for sustaining participation across a multi-day virtual program, and creates a healthy sense of competition among attendees, particularly when tied to exclusive giveaways.

EventStream 

EventStream is a private social wall embedded within the OnAIR environment. Attendees can post updates, share reactions, and interact with each other in a curated space that replicates some of the ambient social energy of an in-person event. 

Networking and connections 

Networking is consistently one of the primary reasons people attend events, and one of the hardest things to replicate in a virtual setting. OnAIR addresses this through three interconnected tools that give attendees structured, purposeful ways to connect. 

Meeting Hub 

The Meeting Hub allows attendees to browse profiles, send meeting requests, and connect via live video chat or text messaging, all within the OnAIR environment. Contact details and notes are exportable at the end of the event, making every connection actionable beyond the day. 

Smart Meeting Matching 

Smart Meeting Matching pairs attendees based on shared interests, industries, and goals. Organizers can target matches by role, sector, or VIP status, replacing the randomness of traditional networking with curated introductions that attendees are far more likely to act on. 

Networking groups 

Networking groups enable structured small-group interactions throughout the event. Facilitated groups of up to four participants plus a moderator, pre-set data-driven groups built from registration data, and social groups all support different networking objectives. Sponsors can be invited to facilitate groups, creating premium activations that go well beyond a digital logo placement. 

Sponsors and exhibitors 

A virtual event is only as commercially valuable as the access it gives sponsors and exhibitors to your audience. OnAIR gives both a genuine presence at your event, not just a logo on a landing page, with tools that make their investment measurable. 

Virtual exhibition hall 

OnAIR’s virtual exhibition hall gives sponsors and exhibitors a fully featured presence at your online event. Attendees browse stands, join queues to speak with representatives via live video chat, download documents and promotional materials, and view presentations. 

Sponsors can also advertise directly within the OnAIR portal through in-app advertising placements, putting their brand in front of attendees throughout the event, not just within their booth. 

Lead capture 

Lead capture runs natively inside the Attendee App at no additional cost. Exhibitors scan QR codes, apply custom qualification questions, and trigger automated follow-up emails in real time, giving sponsors a tangible and measurable return on their investment. 

Content and production 

For events that require broadcast-quality output or specialist academic formats, OnAIR includes dedicated production tools that remove the need for third-party vendors or external platforms. 

AIRCast Studio 

AIRCast Studio is OnAIR’s built-in broadcast production environment, designed for hybrid and high-production virtual events. Organizers get full vision switching between camera feeds, lower-third graphics, mid-session layout changes, and an audience ‘hands up’ feature for bringing attendees on stage, all from within the platform without an external AV vendor. AIRCast Producer is available as a managed service for teams who want full production support. 

ePoster Hall 

For academic and professional conferences, the ePoster Hall replicates the poster session experience in a virtual setting. Attendees browse a digital gallery, click into presentations of interest, and access live one-way video sessions from poster presenters to groups of up to 40 attendees. Handouts are downloadable and presenter bios are visible in advance. 

Branding and customization 

One of the most common frustrations with virtual events is that they end up looking like everyone else’s. OnAIR gives you complete control over the look, feel, and functionality of your virtual environment.  

Custom branding and white labeling  

Custom branding, color schemes, imagery, and layout can all be configured to reflect your event rather than the platform it runs on. The result is a fully branded online experience that feels bespoke and intentional, not a third-party tool with your logo dropped on top. 

 That level of customization matters for attendees, who arrive in an environment that feels like your event, for sponsors whose activations sit within a polished and professionally presented space, and for your organization’s credibility more broadly. 

Live support hub 

Live support is crucial in the virtual space to support the varying levels of technical proficiency and experience in virtual environments, as well as anyone with a question or problem. There’s nothing worse than a frustrated attendee who leaves because they can’t access or find what they want!  

A live support hub is available throughout every OnAIR-hosted event, allowing guests to log tickets, chat, or share their screens with event organizers for technical assistance during the event. 

Highest levels of security 

OnAIR is built on EventsAir’s enterprise-grade infrastructure, giving organizers and attendees confidence that their data is protected throughout the event. Security certifications include: 

• SOC 2 Type II certified 
• PCI-DSS Level 1 compliant 
• GDPR compliant with a built-in Data Protection Toolkit 
• ASD Essential 8 Level 3 compliant 
• Hosted on Microsoft Azure with 99.95% uptime SLA and dedicated client databases 

See OnAIR’s innovation in action 

Virtual and hybrid events have come a long way from the days of hoping the stream held together. What was once a compromise has become a genuine opportunity: to reach wider audiences, generate richer data, create more value for sponsors, and deliver experiences that attendees actually look forward to. 

The difference between a virtual event that delivers on that potential and one that falls short usually comes down to the platform. When your tools are fragmented, your team spends their energy managing the gaps rather than the event. When everything sits in one place, on one data layer, with one support team behind it, the focus shifts back to where it belongs: creating something worth attending. 

At EventsAir, our focus has always been on building software that gives event organizers everything they need to design and deliver successful events. OnAIR has allowed thousands of users around the globe to create highly engaging and interactive events in the virtual space and, more importantly, to do business in a secure online environment. 

Frequently asked questions about OnAIR 

What is OnAIR and how does it work? 

OnAIR is EventsAir’s all-in-one virtual and hybrid event platform. It manages the full event lifecycle, including registration, sessions, networking, sponsor activations, and reporting, in a single environment built natively into the EventsAir platform. Organizers set up and manage their event through EventsAir; attendees access the event via the OnAIR portal and mobile app on any device. 

How do I run a virtual event without juggling multiple tools? 

The short answer is to choose a platform where everything is already connected. When your registration system, session delivery, networking, engagement tools, and reporting all sit on the same data layer, there are no exports, no reconciliation, and no gaps when something changes at the last minute. OnAIR is built within the broader EventsAir platform for exactly that reason – every part of the virtual event workflow sits in one place, for both your planning team and your attendees. 

How is OnAIR different from Zoom or Teams? 

Video conferencing tools are designed for meetings, not events. OnAIR manages the complete event experience, including registration flows, concurrent session tracks, virtual exhibition halls, networking and meeting matching, gamification, lead capture for sponsors, and post-event analytics, all in one platform. At scale, the difference becomes significant: managing hundreds or thousands of attendees across multiple concurrent sessions requires purpose-built event infrastructure, not a meeting tool. 

Can OnAIR run hybrid events as well as fully virtual ones? 

Yes. OnAIR is built on the same platform as EventsAir’s in-person tools, which means in-room sessions can stream directly into the virtual environment, networking and engagement tools work identically for both audiences, and sponsors access one lead capture tool covering both formats. AIRCast Studio handles broadcast production from within the platform for teams that want full hybrid production capability. 

What session formats does OnAIR support? 

OnAIR supports live sessions, live stream sessions (via YouTube or Vimeo), synchronized sessions (pre-recorded but running in real time), on-demand sessions, and concurrent multi-track sessions. Each format serves different content and audience needs, and they can be combined within a single event program. 

How does OnAIR handle virtual networking? 

OnAIR provides three layers of virtual networking: the Meeting Hub for one-to-one video and text connections, Smart Meeting Matching for preference-based introductions, and Networking Groups for structured small-group discussions. Organizers can target matches and groups by role, sector, or VIP status, and all contact details are exportable at the end of the event. 

Does EventsAir charge per attendee for OnAIR? 

No. EventsAir’s plans include unlimited registrations with no per-attendee fees. The mobile app, lead capture tools, and attendee engagement features are all included at no additional cost, making total event costs predictable regardless of how your attendance numbers grow.