We Review the Best Hybrid Event Software to Make Your Next Event a Success
Planning a hybrid event means juggling in-person and virtual experiences, and making sure they work together seamlessly. From managing two audiences to handling registrations, tech, and live engagement, it can quickly get overwhelming.
That’s where hybrid event software comes in. The right platform brings everything into one place, helping you deliver a smooth, connected experience for all attendees.
In this EventsAir guide, we’ll break down the best hybrid event software to help you plan smarter, avoid mistakes, and run events that truly connect.
What is hybrid event software?
Hybrid event software is a platform that helps you run events for both in-person and virtual audiences, at the same time, from one place.
Instead of juggling multiple tools for registration, check-in, engagement, and streaming, hybrid event software brings everything under one roof. It lets you manage sessions, track attendance, send updates, and keep both audiences engaged with features like live chat, polls, Q&A, and more.
The goal? To create one seamless event experience, no matter how people choose to attend.
Why is hybrid event software important?
- Keeps everything in one place: Manage attendees, speakers, sessions, and engagement from a single dashboard, no more switching between tools.
- Delivers consistent experiences: With live streaming, shared Q&A, and synchronized content, all attendees stay on the same page, no matter where they are.
- Boosts engagement: Features like live chat, polling, breakout rooms, and digital networking lounges keep virtual attendees as connected as those onsite.
- Provides actionable insights: Track participation, feedback, and behavior across both audiences to improve your next event. With platforms like EventsAir, you get real-time analytics and integrated reporting tools to measure and refine success.
- Scales with ease: Whether you’re hosting a small seminar or a large-scale international summit, hybrid event software adapts to your needs.
Top 10 hybrid event software to consider
Here are the hybrid event platforms we’ll be considering:
- EventsAir
- Eventify
- Accelevents
- Canapii
- SpotMe
- Swoogo
- Brella
- EventMobi
- vFairs
- RingCentral Events
1. EventsAir
EventsAir is designed to simplify hybrid events by combining live streaming, attendee engagement, content delivery, and event management, all in one integrated system. Whether you’re hosting a conference, training, or summit, EventsAir makes it easy to deliver connected, flexible, and memorable hybrid experiences without technical headaches.
With over 30 years of experience and more than 350,000 events supported globally, EventsAir has been the trusted partner behind some of the world’s most complex and high-impact hybrid events.
Our platform powered WTC2023, a global hybrid conference with over 2,000 attendees from 65+ countries, offering everything from custom registration flows and real-time voting to advanced exhibitor tools and one-click event cloning.
Key Features
- All-in-one Platform: Manage registrations, speakers, sessions, and engagement for virtual and in-person attendees in one place.
- Hybrid Streaming Tools: Broadcast live sessions, switch between multiple camera feeds, and integrate pre-recorded content.
- Unified Attendee Engagement: Interactive Q&A, polls, live chat, networking, and gamification keep all attendees involved.
- Global Accessibility: Expand your event’s reach with real-time translation, closed captioning, and assistive features, ensuring inclusivity for all participants.
- Comprehensive Analytics: Gain insights into attendee engagement, session attendance, exhibitor interactions, and sponsorship ROI across both event formats.
- 24/7 Expert Support: Dedicated hybrid event specialists to ensure smooth production and attendee experience.
- Secure and Scalable: Built with security-first design to handle events from small seminars to large international summits.
Pricing
- Custom pricing: EventsAir offers flexible plans based on the number of events and users. Whether you’re running one event or scaling up to unlimited, you’ll get full platform access, 24/7 support, and unlimited registrations with pricing that fits your goals.
For exact pricing details, schedule a free demo with the EventsAir sales team.
Pros
- Comprehensive hybrid event management tools
- High-quality streaming capabilities
- Inclusive features for global audiences
- Detailed analytics for informed decision-making
- Robust attendee engagement features
- Dedicated support team available 24/7
Cons
- The website builder lacks configuration options
2. Eventify
Eventify is a versatile hybrid event platform that assists organizers in planning, managing, and executing events with both in-person and virtual components. It offers tools for registration, ticketing, check-ins, lead retrieval, and audience engagement, creating a seamless experience for attendees and organizers alike.
The platform is suitable for various events, including conferences, networking events, trade shows, and corporate meetings, providing features like interactive floor maps, product showcases, and networking tools.
Key Features
- AI-Powered Matchmaking: Smart algorithms connect attendees with similar interests to spark meaningful conversations, no matter where they are.
- Interactive Event App: A branded mobile app lets attendees view schedules, join Q&As, answer polls, chat, and get real-time updates, boosting engagement on-site and online.
- Lead Scanning: Exhibitors can capture and track leads instantly with QR code scanning and integrated follow-up tools, ideal for hybrid expos and trade shows.
- Gamification: Tools like live Q&A, polls, social feed integration, and gamification (quizzes, challenges) boost interaction and keep both virtual and physical attendees engaged
- Comprehensive Analytics: Access real-time data on attendee behavior, session participation, and more to evaluate event success.
Pricing
- Single Event Plans: Start at $249/event. Ideal for basic, one-time events with options ranging from basic registration and badge printing to $1199/event for advanced engagement, and lead scanning. AI-powered tools are separate.
- Multiple Event Plans: Start at $50/month (paid annually) for basic features. Great for organizations running several events annually, offering scalable features, higher attendee credits, and significant savings.
Pros
- Flexible session tracking with automated attendance verification
- Seamless exhibitor lead scanning with QR-based retrieval
- Customizable branding for a personalized event experience
- Comprehensive attendee engagement with in-app messaging and networking.
- Detailed analytics for tracking engagement and performance
Cons
- File and media asset management features are not user-friendly
- Paid ticketing fees apply, even for free events
- Comes with restrictions on how agendas and speaker profiles can be configured
3. Accelevents
Accelevents is a comprehensive hybrid event platform designed to streamline the planning and execution of in-person, virtual, and hybrid events. It offers a suite of tools that cater to various event needs, ensuring a smooth experience for organizers and attendees.
It also leverages several CRM platforms to ensure that users are able to manage their data without any hassle.
Key Features
- Unified attendee experience: Deliver a consistent experience across in-person and virtual audiences with integrated tools for content delivery, networking, and engagement.
- Built-in live streaming: Host keynotes, sessions, and panels without needing third-party software, ensuring both audiences can tune in seamlessly.
- Mobile app: Keep all attendees connected with access to agendas, live updates, Q&A, polling, and networking, whether they’re onsite or remote.
- Exhibitor and sponsor tools: Support hybrid expos with virtual booths, lead capture, and engagement features that work across both formats.
- Real-time analytics: Track behavior and participation from both in-person and online attendees to optimize engagement and future event strategy.
Pricing
- Pricing starts at $7,000 for a single event, with custom plans available for larger organizations and white-label solutions.
Pros
- All-in-one platform for managing hybrid events
- User-friendly interface with customizable features
- Comprehensive analytics for data-driven decision-making
- Scalable solutions suitable for events of all sizes
Cons
- Restrictions on theme and branding customization options
- Challenges with Event Duplication and Content Transfer
- Event hub and site navigation is less intuitive
4. Canapii
Canapii is an award-winning hybrid event platform that offers innovative solutions for managing in-person, virtual, and hybrid events. Trusted by over 5,000 companies worldwide, Canapii provides a comprehensive suite of tools designed to enhance attendee engagement and streamline event management.
Key Features
- All-in-one event platform: Manage registrations, agendas, and post-event follow-ups across both in-person and virtual formats from one dashboard.
- Real-time multilingual support: Offer simultaneous translation in 50+ languages to make your hybrid events accessible to global audiences.
- Engagement across both audiences: Use live polls, Q&A, gamification, and social media integration to keep virtual and in-person attendees equally involved.
- Analytics: Monitor engagement, attendance, and behavior across both formats to understand audience preferences and optimize future events.
- Custom-branded experiences: Create a cohesive hybrid experience with fully branded event pages, virtual environments, and mobile apps.
Pricing
- Trial Plan: Free access to core features for up to 5 admin users, suitable for basic events.
- Paid Plan: Starts at $2950. It is designed for smaller events, offering essential event management features with 10 admin places included
Pros
- Comprehensive suite of features for hybrid event management
- Excellent Networking and Meeting Features
- Strong focus on attendee engagement and networking
- Flexible pricing plans to suit various event sizes and budgets
- 24/7 customer support for seamless event execution
Cons
- Platform’s customization options and setup process are complex
- Lacks more advanced matchmaking algorithms compared to competitors
- Difficult to quickly locate sessions or content during live events
5. SpotMe
SpotMe is an enterprise-grade hybrid event platform designed to deliver personalized, branded experiences across in-person, virtual, and hybrid formats. Trusted by over 12,000 global companies, SpotMe offers various tools to enhance attendee engagement and streamline event management.
It is more useful in industries like healthcare and finance, where a high level of customization and compliance is needed.
Key Features
- Branded event apps: Deliver a unified experience with custom-branded apps that work seamlessly across devices for both in-person and virtual attendees.
- Engagement across formats: Keep all participants involved with live polls, Q&A, breakout rooms, and social feeds that work for both remote and onsite audiences.
- AI-powered networking: Enable smart matchmaking and virtual meeting spaces to connect attendees, regardless of location.
- Event analytics: Track real-time engagement and attendee behavior across both audiences to fine-tune your strategy and prove ROI.
- CRM integration for follow-up: Automatically sync attendee data from both in-person and virtual interactions into CRMs like Salesforce and Marketo for better post-event engagement.
Pricing
- SpotMe offers custom plans based on a set number of events, with features scaling accordingly. Exact figures are not revealed online.
Pros
- Highly customizable and branded event experiences
- Robust engagement tools to enhance attendee interaction
- Seamless integration with major CRM platforms
- Comprehensive analytics for data-driven decision-making
Cons
- Sporadic outages or reliability issues during live events
- Platform’s extensive features and customization options can be overwhelming initially
- QR code check-in can only be done within the SpotMe app.
6. Swoogo
Swoogo is a user-friendly hybrid event platform that simplifies event management through customizable registration, marketing, and analytics tools. It caters to events of all sizes, offering flexibility and scalability to meet diverse needs.
This platform has a design that excels in data management and integration capabilities. It allows easy integration with various CRM and marketing tools, thus allowing smooth data management and engagement tracking across events.
Key Features
- Hybrid-ready registration: Create custom registration forms with conditional logic and multiple attendee types to support both in-person and virtual audiences.
- Branded Event websites: Use a drag-and-drop builder to create responsive event sites that provide essential info and access for all attendees, wherever they are.
- Integrated marketing for hybrid reach: Run automated email campaigns and track engagement across virtual and onsite channels to boost attendance and ROI.
- Analytics across both audiences: Gain detailed insights into behavior, session attendance, and engagement from in-person and remote participants.
- CRM integration for unified data: Sync attendee data, virtual and physical, into tools like Salesforce and Marketo for seamless post-event follow-up.
Pricing
- Plans start at $11,800 per year, including unlimited events and registrations, along with access to all platform features and integrations.
Pros
- Intuitive interface with customizable features
- Unlimited events and registrations are included in the pricing
- Advanced analytics for informed decision-making
- Comes with robust marketing and communication tools
- Excellent customer support and training resources
Cons
- Limited flexibility in template customization without coding knowledge
- Some users report challenges with registration transfer processes
7. Brella
This hybrid event platform is designed to facilitate meaningful connections between attendees, sponsors, and exhibitors. It combines AI-powered matchmaking with a suite of engagement tools to enhance both in-person and virtual event experiences.
It supports various kinds of events, connecting participants based on shared interests and goals, promoting effective networking, and creating smooth and engaging experiences.
Key Features
- AI-powered networking across audiences: Brella’s intelligent matchmaking connects both in-person and virtual attendees based on shared interests and goals for meaningful hybrid networking.
- Built-in streaming: Host and stream sessions directly in the platform, ensuring a consistent experience for both onsite and remote participants.
- Sponsor booths: Offer sponsors interactive virtual booths alongside in-person presence, complete with live chat, content showcases, and lead capture tools.
- Unified event analytics: Track engagement, session attendance, and networking success across physical and digital touchpoints to evaluate event performance.
- Cross-device accessibility: Ensure all attendees stay connected with Brella’s responsive web app and native mobile apps for iOS and Android.
Pricing
- Brella operates on a quote-based pricing model, tailoring costs to the specific needs and scale of your event. Interested organizers would need to contact Brella directly.
Pros
- Advanced AI matchmaking enhances networking
- Robust analytics provide valuable event
- Customizable virtual booths increase sponsor visibility
- User-friendly interface across all devices
- Can book, manage, and synchronize meetings across devices
Cons
- Limited registration or event management tools
- Content is only available for a limited time after the event
- Requires a significant amount of admin work to get events up and running
8. EventMobi
EventMobi is a platform that offers reliable tools for event planning, attendee engagement, and analytics. It’s designed to deliver smooth experiences for both in-person and virtual participants. Since its inception in 2009, this platform boasts over 30k planners, with a total of over 16.5m attendees.
Key Features
- Customizable event apps: Deliver a seamless experience for both virtual and in-person attendees with branded mobile and web apps featuring schedules, speaker info, and interactive tools.
- All-in-one registration and check-in: Manage ticketing, registration, and attendee check-ins, whether onsite or remote, through one integrated system.
- Real-time engagement tools: Use live polls, surveys, and Q&A sessions to connect with both audiences and keep them actively involved.
- On-demand content access: Let attendees revisit sessions post-event with a hybrid-ready content library, maximizing your event’s impact.
- Cross-channel analytics: Measure engagement and performance across physical and virtual touchpoints to guide future improvements.
Pricing
- Single Event Package: Starting at $3,500, suitable for one-time events.
- Unlimited Events Package: Starting at $9,000 per year, ideal for organizations hosting multiple events annually.
- Additional services, such as registration and ticketing, start at $2,500 per event or $7,500 annually for unlimited usage.
Pros
- All-in-one platform simplifies event management
- Flexible pricing accommodates various event scales
- Extensive customization of event apps and websites without coding
- Comprehensive analytics support data-driven decisions
Cons
- The built-in video call feature is less flexible than standalone solutions like Zoom
- Some users report occasional system lag or technical issues
- Some advanced features require additional setup or integration
9. vFairs
vFairs is a comprehensive hybrid event platform designed to facilitate engaging virtual, in-person, and hybrid events. It offers a wide array of features to create immersive experiences for attendees. It’s more used for webinars, conferences, and virtual meetups.
Key Features
- Immersive 3D venues: Replicate the feel of physical events with customizable 3D virtual environments that complement in-person setups.
- Hybrid-ready exhibitor booths: Enable both onsite and remote attendees to explore exhibitor offerings through interactive digital booths with multimedia, live chat, and lead capture tools.
- Live and virtual session streaming: Host keynotes, panels, and workshops with integrated live streaming and engagement tools like Q&A, polls, and chat.
- Seamless networking across audiences: Support real-time interactions via chat, video calls, and intelligent matchmaking between in-person and virtual attendees.
- Integrated analytics and mobile access: Track hybrid engagement across formats and provide mobile-friendly tools for schedules, content, and networking.
Pricing
- vFairs offers customized pricing based on event requirements, including per-event and annual license options. Interested organizers should contact vFairs directly for a personalized quote.
Pros
- Immersive 3D environments enhance virtual attendee experience
- Robust exhibitor tools for lead generation and engagement
- Comprehensive analytics for measuring event success
- Excellent customer support and guidance
- Scalable solutions suitable for various event sizes
Cons
- Limitations in customizing some graphical elements and user interfaces
- Chat and networking interface sometimes lags
- Limited geographic or language support in some regions
10. RingCentral Events
RingCentral Events, formerly Hopin Events, is an all-in-one hybrid event platform that enables organizers to create interactive and engaging events, combining virtual and in-person experiences seamlessly.
Key Features
- Virtual Venue: Simulate physical event spaces with areas like Reception, Stage, Sessions, Networking, and Expo.
- Integrated live streaming: Deliver keynotes and sessions to a global audience in real-time, ensuring consistent access across virtual and onsite participants.
- Cross-format networking: Support interactive networking through one-on-one and group video calls, messaging, and chat, bridging the gap between in-person and virtual attendees.
- Exhibitor booths: Enable sponsors and exhibitors to connect with all audiences via dynamic virtual booths and on-site activations.
- Real-time analytics: Measure engagement, attendance, and content performance across both event formats.
- Seamless integrations: Sync with CRM, marketing, and collaboration tools to unify event operations and data flow.
Pricing
- Free Trial: Try all Events Enterprise features free for 30 days, includes 10 organizers and up to 1,000 registrations.
- Paid Plans: Pricing starts at $99/organizer/month (billed annually) for unlimited virtual events, with advanced features and support options scaling up to $299/organizer/month.
Pros
- Easy-to-use interface for organizers and attendees
- Helpful and responsive customer support
- Wide range of attendee engagement tools
- Customizable layouts and branding options
- Detailed analytics for event performance
Cons
- Limited moderation controls for hosts
- Complex registration for some users
- Vendors can’t access the venue early for setup
Host seamless hybrid events with EventsAir
Hybrid events are no longer a novelty, they’re the new norm. Whether you’re a conference organizer, corporate planner, or part of a global association, finding the right platform is key to delivering engaging, inclusive, and high-impact experiences for both in-person and virtual attendees.
EventsAir is built for exactly that. From immersive 3D virtual environments and real-time audience engagement tools to smooth onsite check-in and detailed post-event analytics, EventsAir gives you everything you need to execute flawless hybrid events. It’s an all-in-one solution designed to simplify planning, enhance attendee satisfaction, and maximize ROI.
Ready to elevate your next event? Book a Demo with EventsAir today.
